City Clerk

City Clerk

NEWS:

City Council Public Participation Form 

2015 Street listing book is available online - check listing in directory (left of page)

Public Records Request

 PUBLIC RECORD REQUESTS – RECORDS ACCESS OFFICER (RAO)

 In accordance with the amended state public records law, Chapter 121 of the Acts of 2016, the City of Haverhill has designated City Clerk Linda Koutoulas, as the person responsible for responding to public records requests for all Departments, except the Haverhill Police Department and Haverhill Public Schools. The appointed alternate RAO for the City of Haverhill (excepting Police and Schools) is Assistant City Clerk Laura Angus. Ms. Koutoulas may be contacted at 978-374-2312 or via email at cityclerk@cityofhaverhill.com. The Haverhill City Clerk’s Office is located in Haverhill City Hall, Room 118, Four Summer Street, Haverhill MA 01830.

 The Haverhill Police Department has designated Captain Michael Wrenn as the person responsible for responding to public records requests for the Haverhill Police Department. The appointed alternate RAO for the Haverhill Police Department is Lieutenant John Barbieri. Captain Wrenn may be contacted at 978-373-1212 or via email at publicrecordsrequest@haverhillpolice.com. The Haverhill City Clerk’s Office is located in Haverhill Police Department, 40 Bailey Boulevard,Haverhill MA 01830.

 The Haverhill Public Schools has designated Mr. Brian O’Connell, Business Manager as the person responsible for responding to public records requests for the Haverhill Public Schools. The appointed alternate RAO for the Haverhill Public Schools is Mr. James F. Scully, Superintendent of Schools.  Mr. O’Connell may be contacted at 978-374-3408 or via email at RAO@haverhill-ps.org. The Haverhill Public Schools Central Administrative Offices are located in Haverhill City Hall, Room 104, Four Summer Street, Haverhill MA 01830.

 The duties of the Records Access Officer are established by statute and include:

 Coordinating Haverhill Public Schools’ response to public records requests;

  • Assisting individuals who seek records to identify the records sought;
  • Assisting the custodian of records to preserve public records in accordance with the law;
  • Preparing, posting online and periodically updating guidelines to enable the public to make informed public records requests; and
  • Documenting, in compliance with c. 66 § 6A(e), specific information about each request made for public records.

 Please contact the Records Access Officer in writing regarding public records requests for documents pursuant to A Guide to the Massachusetts Public Records Law as published by William Francis Galvin, Secretary of the Commonwealth. Records will generally be provided in electronic format within 10 business days barring an exception. In this case the Records Access Officer will contact the requestor with an explanation for the delay and a good faith estimate of any fees that may be charged for the production of the records and a reasonable time frame for when the records will be provided, which generally will not exceed 25 business days from the initial request.

 For questions or more information, please feel free to contact the above named RAOs.

 


 

Official State Election Results - Nov 8 2016

OFFICIAL FINAL RESULTS SEPT STATE PRIMARY


Fall 2016 OCPF Newsletter 



Check your voter status here 


Haverhill residents - We are always working to make it more convenient for you to conduct business with the Clerk's office- please let us know your ideas on what services you would like to see provided on our website. Please email your suggestions to: Cityclerk@cityofhaverhill.com Your comments are appreciated!
News:

You can now pay your dog citations and other non criminal citations on line: click here.

OCPF has recently published a new video tutorial that local filers may find helpful.“
How to report out-of-pocket expenditures: local filers.”  Click here to see the 90 second tutorial.

Attorney General Healey's Open Meeting Law Guide
Secretary of State Galvin's Public Records Regulations - updated 1-2017

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Voters can now register and make changes to their voter registration on line!

Secretary of the Commonwealth William Francis Galvin is pleased to announce that online voter registration is available in the Commonwealth through the portal launched by his office. This important advancement will make registration easier and more convenient as well as cut costs relating to the printing of voter registration forms.

Massachusetts citizens can apply online by visiting Secretary Galvin’s website at www.sec.state.ma.us and clicking the “Massachusetts Register to Vote Online” button to access the online application system. Any Massachusetts citizen who has a valid identification card issued by the Registry of Motor Vehicles will be able to use the online system to apply to register to vote, update their address or change their party enrollment.

Massachusetts citizens who do not have identification issued by the Registry of Motor Vehicles can still complete an application online which they can print, sign and mail or hand-deliver to their local election official.

 


 NEW:  Now you can view the weekly yard sales on line - Click here!


  • Obtain your dog license online -click here!  Also, please find important information regarding dog waste here.

 Please send all meeting notices to: meetings@cityofhaverhill.com


The Haverhill City Clerk's office is proud to announce its new Facebook page - sign up for notifications and post your questions! www.facebook.com/cityofhaverhillmaclerk

__________________________________________________________

Hours: 8:00 to 4:00, Monday - Friday  
Telephone: 978-374-2312  
Fax: 978-373-8490  
City Clerk: Linda L. Koutoulas  
Address: City Hall, Room 118
4 Summer Street
Haverhill, MA 01830
 
Forms:
Birth Certificate Request (.pdf)
Death Certificate Request (.pdf)
Marriage Certificate Request (.pdf)
 
Business Certificate Request (.pdf)

 
Dog License Request (.pdf)
Dog License Request  online
 
     
Bullet Drainlayer's Application (.pdf)  
 
Sign Permit

Hawker peddler application
Hawker peddler ordinance

Application for Amusements, Public Shows and Exhibitions
 - (checklist for amusements application here)

(Revised amusement ordinance)

Absentee Ballot Application
Voter Registration Form
Pollworker application

Overnight winter parking information

2015 Mosquito spraying info 330 CMR 13.00


Road race permit application

Raffle and Bazaar application
Annual report form for Raffle and Bazaar permit
Directions for Raffle and Bazaar permit
General info - raffles/bazaars
 
 

Helpful Information:

Office of the City Clerk- Mission Statement:
Welcome to the City Clerk's Office Website! We hope that you find the following information helpful and informative concerning the services we provide the residents of Haverhill.

The City Clerk is the head of the City's Department of Records and keeper of the City archives, keeper of vital statistics, and the custodian of the City seal and all public records belonging to the City. In addition, the City Clerk is the administrator of the oath of office to all City Officers and performs all duties with regard to the conduct of elections and other such matters provided by general laws.

City Clerk- Duties and Responsibilities:

  1. Keep systematic files of all public records of the City.
  2. Establish and maintain procedures for the keeping of vital statistics; assure the prompt issuance of the correct vital statistic records as requested.
  3. Establish and maintain system for keeping records of municipal meetings.
  4. Maintain legally required postings and timely information on the City bulletin board.
  5. Issue dog licenses; collect fees for licenses.
  6. Receive claims against the City and provide claimant with information as to procedures.
  7. Administer oath of office to all City officials.
  8. Prepare, distribute, receive, review for accuracy, and record City census.
  9. Administration of all elections.
  10. Provide pertinent legal documents to City departments that are impacted by law, ordinance, or contract.
  11. Prepare City Council agenda and maintain a file of all City Council documents. Prepare minutes of City Council meetings.

City Clerk Transaction Listing:

  1. Birth Certificates
  2. Birth Amendments
  3. Death Certificates
  4. Death Amendments
  5. Marriage Amendments
  6. Gas Storage Registrations
  7. Business Certificates
  8. Voter Registration
  9. Absentee ballots
  10. Receive all damage claims for processing

Licenses:

  1. Dog License
  2. Livery/Taxi Licenses
  3. Second Hand Dealer License
  4. Marriage License
  5. Raffle Licenses
  6. Flea market licenses
  7. Drainlayer license
  8. Yard sale permits
  9. Junk dealer license
  10. Fortune teller/palm reading license

 

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